|Location|| ||630 FLORENCE AVE|
Owatonna, MN 55060
|Base Pay|| ||$19.75-$23.69 / Hour|
|Employee Type|| ||Full-Time Non-Exempt|
|Minimum Experience|| ||2 Years|
|Name|| ||Steele County Human Resources|
Job Title: Accounting Technician
Immediate Supervisor: Varies
FLSA Status: Non-Exempt
DBM Rating: B23
Union: AFSCME – Courthouse Unit
Under the direction of the County Auditor, the Accounting Technician is responsible for serving as the payroll backup, answering employee questions relating to payroll, and maintaining employee data in the HRIS. The Accounting Technician provides customer service to members of the community and shares responsibility for bookkeeping and accounting duties within the Auditor’s office.
Essential Duties and Responsibilities
- Processes and generates payroll. Performs such duties as:Prepares invoices, inputs and billings for various county services.
- Reviews changes in employee payroll records in the system and in the HR system.
- Updates and performs maintenance regarding employee deductions, wage garnishments and resolves any related payroll issues/discrepancies.
- Reviews, verifies the accuracy and balances hours submitted for the County payroll prior to entry.
- Prepares, files, and generates payroll reports (i.e. state unemployment reports, 941 federal reports, state tax withholding reports, PERA reports, files and makes payments for other taxes applicable); processes W-2 forms to employees and file the returns.
- Submits payments and various reports to vendors, pays payroll taxes and maintains payroll reports.
- Prepares any exceptions/special payrolls (i.e. holiday, longevity, uniforms, etc.) throughout the year.
- Performs account receivable responsibilities that may include such tasks as:
- Prepares invoices, inputs and billings for various county services.
- Researches billing related problems through discussions with staff, management and vendors/providers
- Codes and posts billing receipts and remittances and monitors claims
- Inputs client information into billing systems
- Invoices various governmental agencies for medical reimbursement, housed inmate days, restitution claims, inmate damages, transports, boarding, etc
- Documents and posts all bail bonds; mails bonds to appropriate agencies; prepares and submits warrant to Auditor/Treasurer with cash
- Monitors and initiates activities associated with the enforcement of delinquent taxes and tax forfeiture processes.
- Implements and conducts duties and tasks in the areas of accounts payable to include such examples as:
- Reviews and codes all received invoices for payment, codes payments to appropriate accounts and submits a warrant check to Auditor/Treasurer for payment.
- Codes vouchers for vendor bills to coincide with specific program cost percentages.
- Codes vouchers to prepare manual checks for reimbursement.
- Prepares payments and distributions for current and delinquent property taxes, special assessments and/or ditch assessments, revenue sharing or related activities in accordance with statutes.
- Prepares abatements and enters abatements into the tax system. Maintains a spreadsheet for aggregate tax payments.
- Updates and maintains ditch benefits, bookkeeping and balancing of each ditch. Provides administrative support for ditch projects and correspondence to attorney, engineer, ditch inspector; prepares meeting notices and submits publications, as necessary.
- Prepares various standardized financial reports for the department/county. Examples include:
- Runs all financial reports required by the Auditor/Treasurer’s office including daily reports and monthly reports.
- Maintains, summarizes, and updates balances of all income and expenditures for each case manager, supervisor and for the overall ledger; completes and submits Rep Payee Reports yearly; assists in the preparation of yearly state audits.
- Prepares various statutory required reports for cities, townships, and school districts pertaining to abatements/tax payments.
- Assists and provides administrative support and general clerical assistance, as appropriate.
- Orders various office supplies and materials for the agency, as delegated.
- Provides assistance, support and troubleshooting of computer and/or software within the department, as able. Sets up users and passwords for access into department/agency systems.
- Provides customer support and assistance on the phone or front counter. Assists the public with their inquiries regarding department functions, provides information, and assists the public in addressing their issues and/or problems.
- Performs other duties of a comparable level or type, as required.
- 2 years college
- Major field of study or degree emphasis: accounting, finance, business administration or related field
- 2 years directly related accounting experience
- Valid Driver’s License
- Additional certifications and trainings may be required after hire.
- Fundamentals of accounting and bookkeeping functions, procedures, and operations as it pertains to accounts receivables, accounts payable, payroll, and general ledger maintenance.
- Laws, rules, regulations and requirements pertaining to areas of accounting responsibility.
- Fundamentals of general office and general administrative procedures and operational requirements.
- Office equipment and typical productivity software, databases or customized systems/applications used within the county/department for accounting processing.
- Knowledge of basic record retention, record/file/database maintenance requirements.
- Basic understanding of data privacy requirements, provisions as it impacts the processing of accounting and financial records.
- Oral and written communication skills.
- Establishing and maintaining effective working relationships with employees, supervisors, department heads, and representatives of other agencies.
- Understanding, applying and following regulations, guidelines, statutes, reporting requirements/deadlines.
- Customer service and human relation skills in assisting, dealing with and applying proper phone etiquette and informational assistance in dealing with employees, agencies, the public and department staff concerning addressing payroll, accounts payable, account questions, etc.
- Time management and organizing work priorities to accomplish tasks in accordance with deadlines and established schedules.
- Performing duties that require attention to precision, detail and accuracy.
- Reviewing, proofing, reconciling, auditing and correcting coding and data entry of accounting records.
- Preparing accounting reports, summaries, balances and statutory reports and forms.
- Applying and following accounting and recordkeeping operations in the maintenance of and processing of financial records or reports.
- Performing general office and clerical functions required within the office of assignment.
- Basic math skills needed to add, subtract, multiple and divide units of measure using whole numbers, fractions and/or decimals.
- Using and operating computers and applying office productivity software such as word processing, spreadsheet, database and customized accounting software or applications utilized by the department/county.
- Performing work assignments requiring attention to detail, precision and accuracy and in accordance with set deadlines.
- Performing assigned functions with minimal direction in accordance with established and set departmental operations.
Physical Job Requirements (Percentage of Time)
Category: Sedentary Work
- Stand: occasionally (1-33%)
- Walk: occasionally (1-33%)
- Sit: continuously (66-100%)
- Use of hands: frequently (34-66%)
- Reach with hands & arms: occasionally (1-33%)
- Stoop, kneel, crouch or crawl: occasionally (1-33%)
- Talk or hear: continuously (66-100%)
- Taste or smell: never
- Lift & carry: up to 10 pounds continuously (66-100%)
Duties of the job are primarily administrative in nature performed in a typical County office. The physical and environmental hazards and risks associated with the job can be characterized as minimal for the classification.
This description is intended to describe the kinds of tasks and levels of work difficulty being performed by people assigned to this classification. The list of responsibilities is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
Classification History: Prepared 3/2014 by BCC