|Location|| ||630 FLORENCE AVE|
Owatonna, MN 55060
|Base Pay|| ||$21.48-$30.08 / Hour|
|Employee Type|| ||Exempt|
Job Title: Paralegal
Department: County Attorney
Immediate Supervisor: County Attorney
FLSA Status: Exempt
DBM Rating: B31
Under the direction of the County Attorney, the Paralegal is responsible for providing paralegal support services to staff within the department. Duties involve preparing documents for filing with the court on behalf of the County Attorney, Chief Deputy County Attorney and Assistant County Attorneys. This requires review of social services records, reports of law enforcement agencies, appropriate statutes and case law, and the synthesis into appropriate form and content. At the direction of Attorneys prepares cases for court hearings; assists police officers and other witnesses in preparation for court hearings and trials; performs lead level in the preparation of legal documents; collection of information; cross-trained into responsibility of the Legal Administrative Assistants; other duties as assigned by County Attorney, Chief Deputy County Attorney or Assistant County Attorneys.
Essential Duties and Responsibilities
- Reviews social services records, reports from law enforcement agencies and others, reviews Minnesota Statutes and case law, and independently prepares documents for attorneys review and filing with Courts to institute and continue legal proceedings.
- Orients and trains other employees; coordinates work of other staff.
- Interprets and explains policies, regulations statutes, and operating procedures to employees, other county staff and city staff and the public.
- Examines, reviews, drafts and types a variety of legal documents and forms (e.g. criminal complaints, writs, subpoenas, motions, appeals, guardianship/conservatorship, commitment documents, child support, juvenile delinquency petitions, CHIP petitions, court notices, etc.) in accordance with department guidelines, priorities, and procedures. Drafts and files with the court appropriate forms, as needed. Transcribes audio/digital statements.
- Assists attorneys in researching, collecting and determining what information is needed for court hearings and trials, i.e. certified copies of conviction records, criminal histories, driving records, motor vehicle records, etc. Compiles documents and case files for disclosure to public defenders and attorneys.
- Performs other duties of a comparable level or type, as required.
- Assists attorneys and Victim Services Coordinator in interviews or hearings.
- B.A. in Paralegal Studies or Associates Degree from a paralegal program. Bachelor’s Degree Preferred.
- Criminal law and experience in a County Attorney’s Office preferred.
- Relevant post-secondary or vocational schooling can substitute for experience requirements on an equivalent basis.
- Valid Driver’s License
- Knowledge of Minnesota law and procedure, understanding of court process, sentence procedures and guidelines.
- Considerable knowledge of word processing applications, database applications and spreadsheet applications used in law offices.
- Knowledge of the fundamentals of general office procedures, practices, and etiquette.
- Knowledge of the fundamentals of business English, spelling, grammar, and punctuation.
- Knowledge of legal terminology, legal form, legal reference materials and legal documents.
- Knowledge of other legal matters within the responsibility of the Office of the County Attorney.
- Knowledge of and ability to perform legal research.
- Ability to function independently in preparation of legal matters.
- Ability to establish and maintain effective working relationships with other employees, members of partner agencies, victims of criminal acts, witnesses in cases, professional and para-professional staff of other agencies.
- Learning, applying, interpreting, and understanding the policies, practices and services of the Attorney’s Office including data privacy laws, rules of the court, and relevant statutory requirements relevant to the administrative functions and operations of the Office.
- Proficient in word processing and transcription.
- Performing duties requiring attention to detail, precision and accuracy.
- Reading, understanding and applying legal concepts, rules and guidelines pertaining to job assignments.
- Establishing and maintaining effective working relationships with attorneys, department personnel, the public, and other County employees.
- Communication skills in informing, answering questions or supplying information to a variety of parties inside and outside of the department.
- Following written and oral instruction and completing tasks in a timely manner.
- Preparing, drafting or typing various departmental forms, legal correspondence, or legal materials and documents in the office.
- Performing legal research.
- Applying judgment and discretion in dealing with the public, for assisting staff preparing for hearings or court cases and to receive work direction.
Physical Job Requirements (Percentage of Time)
Category: light work
Exerting up to 25 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
- Stand: occasionally (1-33%)
- Walk: occasionally (1-33%)
- Sit: continuously (66-100%)
- Use of hands: continuously (66-100%)
- Reach with hands & arms: occasionally (1-33%)
- Stoop, kneel, crouch or crawl: occasionally (1-33%)
- Talk or hear: continuously (66-100%)
- Taste or smell: never
- Lift & carry: up to 10 pounds continuously (66-100%), up to 25 pounds occasionally (1-33%)
Essential duties and responsibilities associated with the classification involve working in typical county offices and surroundings where there are minimal risks and hazards associated with performing the requirements of the work.
This description is intended to describe the kinds of tasks and levels of work difficulty being performed by people assigned to this classification. The list of responsibilities is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.